II. A. 2. g. iv.
The DeKalb Tech Foundation, Inc., a non-profit,
501(c) 3 organization incorporated in 1987 under the laws of the State of
The goals and objectives of the Foundation shall be
to assist in providing resources to support the strategic initiatives of the
College, creating scholarships, establishing endowments and other funds, assist
in financing capital improvements, and support the programs and services of
DeKalb Technical College or its successor in accordance with the policies of
the College and the Technical College System of Georgia.
GOALS
The goals of the DeKalb
Technical College Foundation are to assist in
- providing resources
to support the strategic initiatives of the College;
- creating scholarships;
- establishing
endowments and other funds;
- assisting in
financing capital improvements; and
- support the programs and services of
GIFT ACCEPTANCE POLICY
The
Foundation encourages the solicitation and acceptance of gifts that will help
the Foundation in the furtherance of its mission to foster private financial
support for
Purpose of Policy
The Board of Directors of
the Foundation and its staff solicit current and deferred gifts from
individuals, corporations, foundations and other private entities to secure the
financial growth and fulfill the mission of the Foundation. The purpose of Foundation policies and
guidelines is to define the practices and policies governing the acceptance of
gifts by the Foundation and to provide guidance to prospective donors and their
advisors when making gifts to the Foundation, so as to facilitate the gift
giving process.
General Policy
The Foundation will accept
unrestricted gifts and for specific programs and purposes, provided that such
gifts are consistent with its stated mission and do not violate the terms of
its corporate charter or Foundation policy.
Gifts received by the Foundation must not inhibit it from seeking
similar or different gifts from other donors.
PROCEDURES
According to the Bylaws of
the DeKalb Tech Foundation, ARTICLE 11 (Donations), the following shall
serve as guidelines for accepting contributions to the Foundation:
SECTION 11.01, Cash Donations
Unrestricted. All
donations made to the Foundation are made without restrictions unless they are
specifically restricted by the donor, or unless the use of the donation has
been proposed in the request for funds submitted to the donor from the
Foundation. The Foundation Board may use
such unrestricted funds in any way the Board may deem to be appropriate. The Board shall be notified of such cash
donations and the funds shall be deposited by the Treasurer or designee with
proper accounting procedures followed.
Restricted. A donor may offer to give cash and place
restrictions on how the funds may be used. Subject to the Articles of
Incorporation, the Board shall vote on the acceptance or rejection of such
funds and the accompanying restrictions if there are significant needs and
costs associated with the offered donation, which must be assumed by the
Foundation. The funds shall be deposited
by the Treasurer or designee with proper accounting procedures followed.
Section 11.02, Non-cash Donations
Unrestricted. A donor may offer to give the Corporation a non-cash
contribution. The Board may vote on the acceptance or rejection of said
contribution, as appropriate. If the contribution is accepted, the Board shall
utilize the items, as the Board may deem appropriate. Proper accounting and
inventory procedures shall be followed.
Restricted. A donor may offer to give the Corporation a non-cash
contribution and place restrictions in its use. Subject to the Articles of
Incorporation, the Board shall vote on the acceptance or rejections of said
contribution and the accompanying restrictions. Proper accounting and inventory
procedures shall be followed.
Section 11.03, Procedure for Donation
Acceptance
of gifts shall follow approved guidelines and procedures which can be obtained
from DTC Foundation office and DTC intranet.
Acceptance or acknowledgement shall not be construed as an endorsement
of a product of business enterprise.
Payroll Deduction for
Employees
The following steps shall be
considered acceptable procedures regarding payroll deduction:
1.
a. A component of the "new-hire" packet.
b. An educational component during faculty/staff and
colleague meetings.
c. A component of the DeKalb Tech Intranet under the
Foundation link.
d. A component of the internal DeKalb Tech newsletter.
2. Employees will be given the opportunity to initiate,
change or terminate payroll deduction participation on the appropriate form
provided at new employee orientation and on-line.
3. In order to initiate participation in the payroll
deduction program, faculty/staff must complete the following steps:
a. Complete and sign Payroll Deduction Form
b. Submit form to Coordinator of Payroll Services
4. Amount of an individual's monthly payroll deduction
to the Foundation shall never be disclosed by the Coordinator of Payroll
Services. Names will only be provided when requested by the Foundation staff for
the purpose of corresponding with participants.
Contributions,
gifts-in-kind, scholarships, etc., shall be accepted by the Foundation following
the Gift Acceptance Policy of the Foundation. Whenever possible, the Foundation
staff and appropriate Vice President should be notified at least two weeks in
advance of intended gift, donation, bequest, etc. Approval of in-kind gifts
rests with the Foundation Board. Acceptance
of a gift must follow the established Foundation Gift Acceptance Policy.
Gift Acceptance Committee of the Foundation
It is recognized that
certain gifts, including but not limited to those involving unusual funding
arrangements, should not be routinely processed, but should be reviewed by the
Gift Acceptance Committee of the Foundation, which receives its authority from
the Foundation Board of Directors, as described in the Foundation Gift
Acceptance Policy. The Gift Acceptance Committee
of the Foundation shall make all final decisions on the restrictive nature of a
gift, and it acceptance or refusal.
The Foundation’s Gift
Acceptance Committee includes:
- the Chair of the
Foundation
- a member of the
Finance and Investment Committee of the Foundation
- the President of the
College (as an ex officio trustee)
- the Treasurer of the
Foundation
- the Executive
Director of the Foundation (as an ex officio trustee), and
- others, as/if
appointed by the Chair of the Foundation
The Chair of the Foundation
shall serve as the Chair of the Gift Acceptance Committee. The Chair shall consult with the President
prior to any meeting of the Gift Acceptance Committee. The chair may also consult with any other
officer, director, or staff member of the Foundation whom the Chair believes
appropriate.
The types of gifts that will
be referred to the Gift Acceptance Committee include, but are not limited to
the following:
- gifts requiring
unusual funding arrangements or other commitments
- gifts of intangible or
unusual personal property, including vessels or boats
- gifts of non-publicly
traded securities
- gifts of partnership
interests and other non-traditional investments
- gifts of real estate
as defined further in Foundation policy on Gift Acceptance
- certain annuity
contracts and charitable annuity trusts as defined in Foundation policy
- gifts with special
restrictions that may be difficult or costly to administer
- any gifts that are
exceptions to existing guidelines or which fall outside the definition of
acceptable gifts as defined by Foundation policy
Donor Relations
The interests of prospective
donors shall be a primary consideration with respect to any gift to the
Foundation. Pressure techniques are not
acceptable, and no program, agreement, trust or contract shall be presented
which would benefit the Foundation or its beneficiary units at the expense of
the donor’s best interests and charitable motivations. All prospective donors will be advised to
consult their own legal or financial counsel regarding the tax implications of
a gift and matters related to estate planning.
All information obtained
from or about donors or prospects shall be held in strictest confidence by the
Foundation in accordance with the DeKalb
Technical College Foundation Code of Ethics adopted by the Foundation
Board. The Foundation will respect donor
wishes in regard to publication of information or other forms of
recognition.
Matching Grant Information and Procedures
TechMatch is the Technical CollegeSystem of Georgia’s matching grant program that was created to
assist
The DeKalb Technical College
Foundation, Inc. is the official body to receive gifts to
All donations should be
documented with a letter from the donor listing the cash gift or donated
item(s). If the donor includes a value
for each item, it must be verified by a third party ‘expert.” Include a statement, with signature and
title, from the third party “expert” (i.e., an instructor in the program),
establishing the value or verifying the stated value for each donated
item. The instructor can write this
statement directly on the donor’s letter that accompanies the gift. Check with trade journals or dealers to
determine the current market value, not the retain value, unless the gift is
new.
Cash Donations
Colleges are highly
encouraged to raise cash donations to match the full amount of their available
funds. This assures that only new
purchases will be made, eliminating the possibility that some donated equipment
might be accepted but not be readily usable.
Colleges that use all cash donations to match the full amount of their
available funds will have additional funds added as an incentive. Cash must be available between January 1,
2007 and June 30, 2008
Non-cash Donations
a.
property
established fair market value of the non-cash donation must be used to set the
value of the donation
b.
The donation
must be received between January 1, 2007 and June 30, 2008 and should not have
been used for a matching gift previously.
Grants
a.
Grants are
allowable for a match only if the following conditions are met: 1) the grant is unrestricted and 2) if
acceptance of the grant will enable the college to free up local funds that
were to be used for the purpose of the grant.
b.
Grants that are
not allowable include: all flow-through
grants awarded by TCSG, including but not limited to DOE, WIA, College Work
Study, Quick Start funds, all bond funds, Perkins, TANF, Adult Literacy, State
Funds, Mine Safety, School to Work, Fatherhood, New Connections to Work, etc.
c.
The amount of
grant funds received or to be received must be available between January 1,
2007 and June 30, 2008.
Match Request
There will be a base amount
of bond matching funds available as an option for colleges that do not wish to
raise matching donations. This amount
will be less than their available match would be if they chose to raise
matching funds. If requested by the
college president, a direct allocation of this lesser amount can be made once
the bonds are sold. To submit a matching
grant proposal, indicate the amount of state funds requested based on a 1:1
match with local contributions. Colleges
must use the full amount of the state matching funds that are received to
purchase the specified items. Please
note, there are restrictions on use of bond
funds. Equipment or other purchases
should have a life of at least 5 years.
Computer hardware with operating systems are acceptable.
Purchases of cars and trucks
are not eligible except vehicles used for instructional purposes. Check with your business office for details
on allowable vehicle purchases, which must be approved by the Office of Fleet
Management (i.e., trucks for Commercial Truck Driving programs). GSFIC is currently approving only the
purchase of books for NEW programs or NEW libraries.
Each college Vice President
of Business and Finance must review TechMatch proposals and approve them before
submitting to TCSG. TechMatch Program
Approved Changes by the Technical College System of Georgia – Effective
July 1, 2007:
- Colleges are encouraged
to raise cash donations.
- As an incentive to
raise cash, colleges that raise 100% of their matching funds in cash will
have $150,000 in additional funds available.
- The types of funds
eligible to be used as matching funds have been expanded to include funds
from the public and/or private sector.
- The funds should be
unrestricted. The funds would not
be required to be designated for equipment in a specific program. The funds must benefit the college in
meeting the needs of its customers.
The bond funds that are awarded must be used for instructional
equipment.
- Unrestricted grants
may be used as part of the matching funds if acceptance of the grant would
enable the college to reallocate local funds that were to be used for the
purpose of the grant. There are
particular grants such as TANF, Adult Literacy, Fatherhood, etc. that
would not be eligible to be used as a match in the program.
- Colleges would not be
required to match the first $37,500 of the $75,000 base. This change is in response to the
colleges who have very limited sources of donated cash or equipment and
who must call on the same companies each year for assistance meeting their
matching funds allotment.
- All donations must be
received between January 1, 2007 and June 30, 2008 to be eligible for
matching in the FY-08 program.
Approved 08/99
Revised 02/01; 09/07