III. U. 3.
Overtime and Compensatory Time
WORK HOURS
AND STAFF SCHEDULES
Work
Schedules: The Federal Fair Labor
Standards Act (FLSA) requires that employers must keep payroll records for
employees. Therefore, payroll records
shall be maintained by the supervising manager for
1.
Employee’s full
name;
2.
Employee’s
department or functional area;
3.
Employee’s
working hours: time of day and day of week when employee’s workweek begins and
ends;
4.
Designated daily
meal period;
5.
Total hours
worked each workweek.
Work Hours: All full-time employees will generally be scheduled
to work 40 hours per week exclusive of time off for meals. The supervising manager must establish the
individual work schedules of subordinates to ensure that each office or
functional unit is adequately staffed during hours of normal school operations. Full Time employees may work a prorated
schedule if approved by the President. The prorated schedule will be a fixed
number of hours per week. Employees who
work less than 75% time will not be eligible for employee benefits.
1.
Required work
hours shall be either eight and one-half hours (to include a thirty- minute
meal period) or nine hours (to include a one-hour meal period).
a.
Meal periods are
considered non-work time and must be at least thirty minutes long; employees
shall not perform job duties during their meal periods.
b.
An employee may
not lengthen a meal period, report later to work, or depart earlier from work
by foregoing or “working through” a meal period or break.
2.
Except in cases
of emergencies, deviation from the approved work schedule must be authorized in
advance by the supervising manager.
3.
Overtime,
including FLSA compensatory time for non-exempt employees must be approved by
the President in advance.
4.
Managers are
encouraged to use flexible scheduling to avoid FLSA compensatory time or overtime
payments (cash) so that non-exempt employees will not exceed 40 hours per week.
5.
There will be no
compensatory time for exempt (i.e., professional) employees; however, flexible
scheduling may be utilized.
6.
All managers are
required to maintain records of hours worked by staff members.
7.
Violations of
established work schedules will be considered cause for disciplinary action.
References
Department
of Labor Fair Labor Standards Act (http://www.dol.gov/esa/regs/compliance/whd/mwposter_PF.htm)
Office
of Budget and Planning Policies
Technical
College System of Georgia Policy III Q. Normal Working Schedule
Technical
College System of Georgia Policy III.U. 3. Overtime and Compensatory Time
Approved 08/99
Revised 02/01; 08/07