III. U. 7.
Employee Volunteerism
PURPOSE
The following guidelines are for DTC’s
employees who serve as volunteers in community programs that are either of
personal interest or are college-sponsored initiatives.
DEFINITIONS
Personal interest programs are programs
selected by the employee, and do not have a relevance to the programs at
DTC. These programs provide enhancements
for the communities and citizens they serve.
The volunteer time is on the employee’s time and does not have a bearing
on work or work activities. Travel
reimbursement will not be provided for personal volunteer activities.
College-sponsored programs are those
programs whose goals are considered of strategic importance and alignment with
ELIGIBILITY
All full-time employees are eligible to
participate in college-sponsored activities when granted approval from their
Vice President.
A participating employee must have a
satisfactory performance evaluation, and must not have areas of needs
improvement identified in the last two performance evaluations.
Employees on any form of discipline are not
eligible to receive work away hours for participation in college-sponsored
programs.
PROCEDURES
College-sponsored programs will be selected
by the Leadership of DeKalb Technical College.
Employee may submit a request for a program to be considered as a
college-sponsored program.
Employees requesting approval for a
college-sponsored activity should meet with their managers to discuss their
request, the schedule of activities, how the activity meets with the mission
and goals of the college, and how they are/or students at DTC will benefit from
the service project.
The Technical College System of Georgia
Telework form must be completed by the employee and approved by the
manager. If the manager approves of the
request, it is forwarded through the appropriate channels to the President’s
Cabinet for approval.
The programs selected for college sponsored
volunteer programs must align with the mission and goals of DTC and will not
provide financial or personal benefit to employees of the college.
Volunteer time will not be considered work
time until there is appropriate approval for the volunteer activity. Minimal travel reimbursement will be provided
for college-sponsored activities.
Workers compensation will be applicable to
those individuals who are approved to work away at a college-sponsored
activity.
College-sponsored programs shall not be
approved for charitable efforts toward political and religious groups or
activities, or controversial groups.
Volunteer time should not conflict with the
peak work schedule and other work-related responsibilities, create a need for
overtime, or cause conflicts with other employees’ schedules.
Employees may be allowed to take up to and
no more than 40 hours per year as determined and approved by the employee’s
supervisor and appropriate Vice President and approved by the President’s
Cabinet for work related volunteer activities.
The final approval for college-sponsored volunteer time is at the
discretion of the President.
References:
Technical
College System of Georgia III. Q. Normal Working Schedule
Technical
College System of Georgia III. R. Instructional Staff Work Assignments
O.C.G.A. § 45-10-1 Code of
Ethics for Government Service
Approved 08/07