I. F. 4.
College Committees
Primary responsibility for
the quality of the educational programs and services rests with the full-time
faculty and professional staff. The extent of the participation and
jurisdiction of faculty and professional staff in College affairs is determined
by service on College standing and ad hoc committees.
Operating within the broad
policies determined by the administration and the Georgia Board of Technical
and Adult Education, all full-time faculty and professional staff are required,
as part of job responsibilities, to serve on a standing committee. Other
employees are invited to serve on these committees with the approval from the
appropriate supervisor.
Individuals are requested to
submit committee preferences to the President’s Office prior to the beginning
of Summer Quarter. Committee appointments are approved by the President for one
or two year terms to provide for continuity.
Organizational
meetings are scheduled during the Summer Quarter. The plan of work for the
organizational meeting is to include the following:
1.
Election of
officers;
2.
Identification
of new members and returning members;
3.
Review of committee
charge;
4.
Review/summary
of committee activities for previous year;
5.
Development of
plan of work for current year;
6.
Date and agenda
of next scheduled meeting.
Committee meetings are to be
held a minimum of once each quarter. Minutes should reflect progress toward a
current plan of work. Minutes are to be kept on file and posted to the web by
the committee chairperson with a copy submitted to the President and the
appropriate Vice President as prescribed in the respective committee charges.
STANDING COMMITTEES AND RESPECTIVE CHARGES INCLUDE:
Academic Advisement and Student Retention Committee
Committee Charge: To provide
leadership that increases sensitivity and awareness of student retention
issues; to identify College-wide goals for student retention, selects key
strategies for campus implementation, and monitors outcomes for documentation
of retention success, and to provide support and guidelines to enhance academic
advising which assists students to become effective agents for short-term
program success and long-term personal lifelong learning and development.
Committee meetings are to be held a minimum of once each quarter. Minutes
should reflect progress toward a current plan of work. Minutes are to be kept
on file and posted to the web by the committee chairperson with a copy
submitted to the Vice President of Academic Affairs and Vice President of
Student Affairs.
Colleague Events
Committee Charge: To plan, coordinate and carry out special
events, activities, or other colleague functions as deemed necessary by the
President or her designee. Examples may include consortium peer group meetings,
accreditation functions, retirement receptions, etc. Committee meetings are to be held a minimum
of once each quarter. Minutes should reflect progress toward a current plan of
work. Minutes are to be kept on file and posted to the web by the committee
chairperson with a copy submitted to the Vice President of Student Affairs.
EEO/AA/Diversity Advisory Committee
Committee Charge: To review the college’s EEO/AA Diversity Plan
and recommend diversity employment and educational initiatives; to formulate
plans to move the college in a positive manner to address under-utilization of
minorities and women in employment and educational arenas, and provide cultural
inclusion in all areas of the college. Specifically the committee shall
recommend methods to expand the visibility of diversity in publications and
media; recommend methods for enhancing recruitment in diverse communities for
both educational and employment opportunities; document progress and efforts of
the college in communicating the culture of diversity; review and complete
annual EEO/AA Diversity Plan for the college; document efforts of the college
in providing awareness to students and applicants of the EEO/AA Diversity
initiatives; recommending faculty and staff training and processes to enhance
EEO, AA, and diversity initiatives at the college. Minutes should reflect
progress toward a current plan of work. Minutes are to be kept on file and
posted to the web by the committee chairperson with a copy submitted to the
Vice President of Student Affairs.
Faculty and Staff Development Committee
GOAL Committee
Committee Charge: To plan and carry out activities and events
related to the local and state competition for the Georgia Occupational Award
of Leadership (GOAL). Committee meetings
are to be held as necessary. Minutes
should reflect progress toward a current plan of work. Minutes are to be kept
on file and posted to the web by the committee chairperson with a copy
submitted to the Vice President of Student Affairs.
Graduation Committee
Committee Charge: To plan, coordinate
and implement activities and events related to the College’s annual graduation
ceremony. Committee meetings are held a minimum of once each quarter. Minutes
should reflect progress toward a current plan of work. Minutes are to be kept
on file and posted to the web by the committee chairperson with a copy
submitted to the Vice Presidents of Academic Affairs, Student Affairs, and
Administrative Services.
Honors Committee
Committee Charge: To
coordinate the process of nomination and selection of students for
honors/honors societies and induction ceremonies. Committee meetings are held a
minimum of once each quarter. Minutes should reflect progress toward a current
plan of work. Minutes are to be kept on file and posted to the web by the
committee chairperson with a copy submitted to the Vice Presidents of Academic
Affairs, Student Affairs, and Administrative Services.
Information Technology Committee
Committee Charge: To
consider issues surrounding the efficiency and effectiveness of existing technologies
and the implications for teaching and learning, including the elements of
instructional computing, network infrastructure, technical support services,
and IT training and employee development; to promote and facilitate
communication between and among all units of the College, including academic
affairs, student support services, administrative services, and information
technology on such technologies and implications. The Information Technology
Committee will meet at least once per quarter. Minutes should reflect progress
toward a current plan of work. Minutes are to be kept on file and posted to the
web by the committee chairperson with a copy submitted to the Vice President of
Student Affairs and Vice President of Administrative Services.
Learning Resources Committee
Committee Charge: To promote
the utilization of
Marketing and Community Relations Committee
Committee
Charge: To assist in the direction of
internal and external marketing activities and public information strategies by
actively promoting a positive image of the College, its programs and services
through publications, media relations, advertising and special events; to
develop and review current and future marketing plans, initiatives and
materials used by recruiters, faculty and administrators for the purpose of
promoting the College, its programs, services and strategic initiatives and is
responsible for planning and facilitating special events related to Marketing
and Public Relations such as open house, ribbon-cuttings, groundbreakings,
etc. Committee meetings are to be held a
minimum of once each quarter. Minutes should reflect progress toward a current
plan of work. Minutes are to be kept on file and posted to the web by the
committee chairperson with a copy submitted to the President and the Vice
President of Institutional Advancement.
Registration Planning Committee
Committee Charge: To plan, coordinate and implement the process
of currently enrolled and new student registration with COMPASS testing and
academic advising. Committee meetings are to be held quarterly.
Minutes should reflect progress toward a current plan of work. Minutes
are to be kept on file and posted to the web by the committee chairperson with
a copy submitted to the Vice Presidents of Academic Services and Student
Affairs.
Safety and Security
Committee
Charge: To serve as an advisory group to recommend policies and procedures that
ensure the safety of students, staff, and visitors on all campuses of
Scholarship Committee
Committee Charge: To coordinate
the process of applying for scholarships, and make recommendations for
scholarships to the appropriate Vice President. This committee will also serve
as an advisory committee for the Director of Financial Aid in the review of
College financial aid policies and procedures. Committee meetings are held a
minimum of once each quarter. Minutes should reflect progress toward a current
plan of work. Minutes are to be kept on file and posted to the web by the
committee chairperson with a copy submitted to the Vice Presidents of Academic
Affairs, Student Affairs, and Business and Finance.
Strategic Planning Oversight Committee
Committee
Charge: To provide oversight for all activities related to College-wide
strategic planning, evaluation, and institutional effectiveness initiatives.
Committee meetings are to be held a minimum of once each quarter. Minutes
should reflect progress toward a current plan of work. Minutes are to be kept
on file and posted to the web by the committee chairperson with a copy submitted
to the Vice President of Academic Affairs.
Student Orientation
(Committee
may be resolved when the DTC 101 class is implemented.)
Committee Charge: To ensure
that an ongoing, appropriate and effective student orientation plan is
implemented for all students. Committee
meetings are to be held a minimum of once each quarter. Minutes should reflect
progress toward a current plan of work. Minutes are to be kept on file and
posted to the web by the committee chairperson with a copy submitted to the
Vice President of Academic Affairs and Vice President of Student Affairs.
The Academic Council (TAC)
Committee Charge: The
Academic Council (TAC) is a college-wide council whose responsibilities include
review of, and recommendation for, all academic and academically related
proposals. The Council evaluates, coordinates and reviews all academic and
academically related activities of the College, including new programs, new
courses, changes in course or program requirements, graduation requirements,
and related policies and procedures. The Academic Council is integral to the
achievement of the College’s
AD HOC COMMITTEES
Ad hoc committees may be
convened as necessary for a particular end or case at hand without
consideration of wider application of findings resulting from their activities.
Examples of ad hoc committees and their charges include:
Admissions Appeals Committee: To act on all matters pertaining to admission and
readmission where students do not meet stated requirements and makes
recommendations for appeals procedure and academic standards. These appeals
include admission of new students and students who are on academic exclusion.
Disciplinary Committee: To hear formal disciplinary appeals and make a
written recommendation for disposition to the appropriate Vice President in
accord with the policy, Disciplinary Policies and Procedures for Alleged
Violations of Student Rights/Responsibilities.
Academic Appeal Committee: To examine evidence and discuss the academic appeal
case with the student and instructor, to arrive at a decision for disposition,
and report findings to the Vice President of Academic Affairs in accord with
the Academic Appeal Policy contained in the DTC Student Handbook.
Approved 03/99
Reviewed 02/01
Revised 08/07