Student Handbook: Disciplinary Complaint Proceedure

Disciplinary Complaint Procedure

Any administrative official, faculty member, student, or security officer may file a complaint with the Vice President for Student Affairs or designee (Dean of Student Affairs) against any student for a violation of the Student Code of Conduct. The individual(s) initiating the action must complete a Student Code of Conduct Complaint Form, and forward it directly to the Office of Vice President of Student Affairs.

Investigation and Decision

Within 5 working days after the complaint is filed, the Vice President of Student Affairs or designee (Dean of Student Affairs) shall complete a preliminary investigation of the incident, and schedule a private meeting with the student against whom the complaint was filed in order to discuss the incident and the charges. After discussing the complaint with the student, the Vice President of Student Affairs or designee (Dean of Student Affairs) shall determinate whether the alleged conduct did in fact occur, and whether the alleged conduct constitutes a violation of the Student Code of Conduct.
In the event that a complaint alleges violations of the Student Code of Conduct by more than one student, each student’s disciplinary proceeding, as well as any appeals relating to that proceeding, shall be conducted individually.
If the Vice President of Student Affairs or designee (Dean of Student Affairs) determines that the alleged conduct did occur and the conduct was a violation of the Student Code of Conduct, he/she shall impose one or more disciplinary sanctions consistent with those described below. If the Vice President of Student Affairs or designee (Dean of Student Affairs) determines that the alleged conduct did not occur, or that the conduct was not a violation of the Student Code of Conduct, he/she shall not impose any disciplinary sanctions on the student.

Disciplinary Sanctions
After a determination that a student has violated the Student Code of Conduct, the Vice President of Student Affairs or designee (Dean of Student Affairs) may impose one or more of the following sanctions:
a. Restitution – A student who has committed an offense against property may be required to reimburse DeKalb Tech or other owner for damage to or misappropriation of such property. Any such payment in restitution shall be limited to the actual cost of repair or replacement.
b. Official Reprimand – A written reprimand may be given any student. Such a reprimand does not restrict the student in any way, but it signifies to the student that he/she is in effect being given another chance to conduct himself/herself as a proper member of DeKalb Tech community, and that any further violation may result in more serious sanctions.
d. Restriction – A restriction upon a student’s privileges for a period of time may be imposed. This restriction may include, for example, denial of the right to represent DeKalb Tech in any way, denial of use of facilities, alteration or revocation of parking privileges, or restrictions from participating in extracurricular activities.
e. Probation – Continued enrollment of a student on probation may be conditioned upon adherence to specified terms. Any student placed on probation will be notified of the terms and length of probation in writing. Any conduct in violation of these terms while on probation may result in the imposition of more serious disciplinary sanctions, as specified by the terms of probation.
f. Failing or lowered grade – In cases of academic misconduct, the Vice President of Student Affairs will make a recommendation to the Vice President of Academic Affairs who may authorize the instructor to award a failing or lowered grade in the course, a loss of credit on the assignment or examination, and may impose other additional sanctions including suspension or dismissal from DeKalb Tech.
g. Suspension – If a student is suspended, he/she is separated from DeKalb Tech for a stated period of time. Conditions of readmission, if any, must be stated in the notice of suspension.
h. Dismissal – Permanent removal and exclusion from DeKalb Tech, DeKalb Tech controlled facilities, programs, events, and activities. A record of the reason for the student’s dismissal is maintained by DeKalb Tech. Students who have been dismissed from DeKalb Tech for any reason may apply in writing for readmission twelve (12) months following the dismissal. If approval for readmission is granted, students may be reinstated and will be placed on disciplinary probation for one (1) semester. If satisfactory progress is made, the probationary status will be removed at the end of the semester.
i. Interim Suspension – As a general rule, the status of a student accused of violations of the Student Code of Conduct should not be altered until a final determination is made regarding the charges against him/her. However, interim suspension may be imposed upon a finding by the Vice President of Student Affairs or designee (Dean of Student Affairs) that the continued presence of the accused student on campus constitutes an immediate threat to the physical safety and well-being of the accused student or any other member of DeKalb Tech community or its guests, or that the continued presence of the student on campus creates a risk of substantial disruption of classroom or other campus activities.

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The individual(s) initiating the action must complete a Student Code of Conduct Complaint Form, and forward it directly to the Office of Vice President of Student Affairs. Investigation and Decision Within 5 working days after the complaint is filed, the Vice President of Student Affairs or designee (Dean of Student Affairs) shall complete a preliminary investigation of the incident, and schedule a private meeting with the student against whom the complaint was filed in order to discuss the incident and the charges. After discussing the complaint with the student, the Vice President of Student Affairs or designee (Dean of Student Affairs) shall determinate whether the alleged conduct did in fact occur, and whether the alleged conduct constitutes a violation of the Student Code of Conduct. In the event that a complaint alleges violations of the Student Code of Conduct by more than one student, each student’s disciplinary proceeding, as well as any appeals relating to that proceeding, shall be conducted individually. If the Vice President of Student Affairs or designee (Dean of Student Affairs) determines that the alleged conduct did occur and the conduct was a violation of the Student Code of Conduct, he/she shall impose one or more disciplinary sanctions consistent with those described below. If the Vice President of Student Affairs or designee (Dean of Student Affairs) determines that the alleged conduct did not occur, or that the conduct was not a violation of the Student Code of Conduct, he/she shall not impose any disciplinary sanctions on the student. Disciplinary Sanctions After a determination that a student has violated the Student Code of Conduct, the Vice President of Student Affairs or designee (Dean of Student Affairs) may impose one or more of the following sanctions: a. Restitution – A student who has committed an offense against property may be required to reimburse DeKalb Tech or other owner for damage to or misappropriation of such property. Any such payment in restitution shall be limited to the actual cost of repair or replacement. b. Official Reprimand – A written reprimand may be given any student. Such a reprimand does not restrict the student in any way, but it signifies to the student that he/she is in effect being given another chance to conduct himself/herself as a proper member of DeKalb Tech community, and that any further violation may result in more serious sanctions. d. Restriction – A restriction upon a student’s privileges for a period of time may be imposed. This restriction may include, for example, denial of the right to represent DeKalb Tech in any way, denial of use of facilities, alteration or revocation of parking privileges, or restrictions from participating in extracurricular activities. e. Probation – Continued enrollment of a student on probation may be conditioned upon adherence to specified terms. Any student placed on probation will be notified of the terms and length of probation in writing. Any conduct in violation of these terms while on probation may result in the imposition of more serious disciplinary sanctions, as specified by the terms of probation. f. Failing or lowered grade – In cases of academic misconduct, the Vice President of Student Affairs will make a recommendation to the Vice President of Academic Affairs who may authorize the instructor to award a failing or lowered grade in the course, a loss of credit on the assignment or examination, and may impose other additional sanctions including suspension or dismissal from DeKalb Tech. g. Suspension – If a student is suspended, he/she is separated from DeKalb Tech for a stated period of time. Conditions of readmission, if any, must be stated in the notice of suspension. h. Dismissal – Permanent removal and exclusion from DeKalb Tech, DeKalb Tech controlled facilities, programs, events, and activities. A record of the reason for the student’s dismissal is maintained by DeKalb Tech. Students who have been dismissed from DeKalb Tech for any reason may apply in writing for readmission twelve (12) months following the dismissal. If approval for readmission is granted, students may be reinstated and will be placed on disciplinary probation for one (1) semester. If satisfactory progress is made, the probationary status will be removed at the end of the semester. i. Interim Suspension – As a general rule, the status of a student accused of violations of the Student Code of Conduct should not be altered until a final determination is made regarding the charges against him/her. However, interim suspension may be imposed upon a finding by the Vice President of Student Affairs or designee (Dean of Student Affairs) that the continued presence of the accused student on campus constitutes an immediate threat to the physical safety and well-being of the accused student or any other member of DeKalb Tech community or its guests, or that the continued presence of the student on campus creates a risk of substantial disruption of classroom or other campus activities.